Privacy Policy

Last updated: 2026-08-01

Who We Are

Job Buddy is a Chrome (and Firefox) browser extension, published by Myo Win Thein, that helps job seekers fill out job application forms automatically from a profile they create and control themselves. Job Buddy has no server and no database of its own: the extension runs entirely inside your browser, and all data you enter stays on your device unless you explicitly choose to send it elsewhere through one of the optional features described below.

What Data We Collect

Job Buddy only collects data you choose to enter directly into the extension. Nothing is collected automatically, and there is no tracking, analytics, or advertising of any kind.

• Profile data: name, email, phone number, date of birth, address, work history, education, language skills, salary expectations, work authorization status, professional links, and your resume/CV (as an uploaded file or a URL).
• Optional self-identification data: gender, ethnicity, veteran status, and disability status. These fields are entirely optional and are provided only if you choose to fill them in, typically to satisfy voluntary EEO self-identification questions on job applications.
• Learned form mappings: a per-website record of which form field corresponds to which profile field, used to improve autofill accuracy on sites you've used before. This does not contain your personal data itself, only field-matching metadata.
• Application history: a local log of applications you've submitted through the extension, if you choose to use that feature.
• Optional Gemini API key: if you enable AI-assisted autofill or résumé import, your own Google Gemini API key is stored locally to make those features work.
• Optional Google Drive access token: if you enable Cloud Backup, an access token is stored locally to sync your profile to your own Google Drive.

All of this is stored in your browser's local storage. Job Buddy does not operate any server, and the developer has no access to any of this data.

Special Category Data

The optional ethnicity and disability status fields are special categories of personal data under Article 9 of the GDPR. Job Buddy processes this data only because you choose to enter it yourself, only to help you fill in the corresponding fields on a job application form, and never for any other purpose. Providing this data is entirely your choice, and doing so constitutes your explicit consent to its processing under Article 9(2)(a) GDPR. You can leave these fields blank or delete them at any time in Options.

How We Use Your Data

• Filling forms with your profile data. Legal basis: your consent (Art. 6(1)(a)), given each time you trigger autofill.
• AI-assisted autofill and résumé import via Gemini. Legal basis: your consent (Art. 6(1)(a)), given by enabling the feature and supplying your own API key.
• Cloud Backup to your Google Drive. Legal basis: your consent (Art. 6(1)(a)), given by completing the Google sign-in flow.
• Learned form mappings and application history. Legal basis: legitimate interest (Art. 6(1)(f)) in making the extension more accurate and useful for you.

Data Sharing and Third Parties

• Google Gemini API: if you enable AI features, the text needed to resolve a field or parse your résumé is sent to Google's Gemini API using your own API key. This is governed by Google's own privacy policy.
• Google Drive: if you enable Cloud Backup, your profile is written to a private, app-only folder in your own Google Drive account that only Job Buddy can access; the extension never has access to the rest of your Drive.

Job Buddy does not sell, rent, or share your data with any other third party, and does not use analytics, advertising, or tracking services.

International Data Transfers

If you enable AI features or Cloud Backup, the relevant data is sent to Google LLC, which may process data outside the European Economic Area. Google participates in recognized transfer safeguards, including the EU-U.S. Data Privacy Framework and Standard Contractual Clauses. If you do not enable these optional features, no data ever leaves your device.

Data Retention

Profile data, learned mappings, and application history remain in your browser's local storage until you delete them yourself, clear the extension's storage, or uninstall Job Buddy. Your Gemini API key and Drive access token are retained locally the same way, until you remove them in Settings or uninstall the extension. Data backed up to your Google Drive remains there until you delete it or revoke the extension's access from your Google Account settings.

Your Rights

Because your data lives on your own device under your own control, you can exercise most of these rights directly within the extension:

• Access: view all your data at any time in Options.
• Rectification: edit any field at any time.
• Erasure: delete individual fields, clear your profile, or uninstall the extension to remove all local data.
• Restriction and objection: simply avoid or disable any optional feature (AI, Cloud Backup) you don't want your data used for.
• Portability: use the built-in export feature to download your profile, learned mappings, and application history as a portable file.

Children's Privacy

Job Buddy is a job-search tool intended for adults and is not directed at children. We do not knowingly collect data from anyone under the age of 16.

Supervisory Authority

If you believe your data protection rights have been violated, you have the right to lodge a complaint with your local data protection supervisory authority.

Changes to This Policy

If this policy changes, the "Last updated" date at the top of this page will be revised. Material changes will be noted in the extension's release notes.

Contact

For questions about this Privacy Policy, open an issue at https://github.com/myowinthein/job-buddy/issues.